NN seeks Administrator
Published on 1/15/2025
Northampton Neighbors (NN) seeks a highly organized, creative, and civic-minded individual to manage the organization's administrative portfolio.
This is a brand-new role for the organization, and it aims to help NN refine and create systems, run organized programs, and engage volunteers, donors, and community members.
Job Title: Administrator
Start Date: March 17, 2025
Experience Level Mid-level
Compensation $20 to $30 per hour
(commensurate with experience)
Classification Part-time
15 to 25-hour work weeks, including occasional evening and weekend commitments
Benefits
7 paid personal days per calendar year
Location: Our office is at the Potpourri Plaza 243 King Street Northampton Massachusetts. A portion of the job duties may be performed remotely during flexible hours in coordination with the Director.
To Apply
Applications are accepted online only and on a rolling basis until February 1, 2025.
Email a resume and letter of interest to: info@northamptonneighbors.org.
About Northampton Neighbors
Northampton Neighbors helps older adults in our community
create and maintain connection, independence, dignity, and joy
as we all age–and engage–in place.
Summary
Northampton Neighbors (NN) seeks a highly organized, creative, and civic-minded individual to manage the organization's administrative portfolio.
The Administrator will enhance existing office and communication strategies while developing new ones. This is a brand-new role for the organization, and it aims to help NN refine and create systems, run organized programs, and engage volunteers, donors, and community members.
Responsibilities include maintaining administrative systems that are efficient and organized, leading public relations strategies to improve communication with members, volunteers, and donors, and creating print and digital messaging including the NN website and social media platforms.
Our ideal candidate can work independently with minimal supervision and be comfortable managing our administrative volunteers. They should be highly organized, attentive to detail, data-driven, eager to take initiative and recognize the growth potential in this role.
They should value relationships and work well with people from diverse backgrounds and ages. They must be a strategic thinker who enjoys collaborating with teams of staff, volunteers, partners, and community members.
Responsibilities
Administrative
Maintain NN database of members and volunteers [Club Express], and donors [Bloomerang].
Process new member registrations and volunteer applications
Process, track, and acknowledge monetary and in-kind donations
Communications
Create, update, and maintain website content relevant to NN’s work and community activities [Club Express].
Coordinate with NN staff and volunteers to plan messaging campaigns to volunteers, donors, members, and the broader community.
Design and manage print [Canva] and digital [MailChimp] messaging
Manage content relevant for PR or funding purposes, like photos and articles.
Other duties as needed to support the Director
Expected Hours of Work
The position is designated for part-time staff working 15 to 25 hours per week.
Regular hours at the NN office are Monday-Friday from 10 am to 4 pm. On-site work is expected to be performed within that schedule, to overlap with the Director.
Flexible hours are available if remote work is appropriate and approved.
Qualifications
Motivated and confident to implement new strategies and train colleagues in new systems.
Exemplary interpersonal, communication, and presentation skills.
Ability to manage member and donor information with discretion and confidentiality
Working knowledge of design and communication platforms and programs, including Canva, MailChimp, and Survey Monkey
Proficiency with MS Office Suite, database maintenance and management, and general office technology
Ability to multitask, keep projects organized, and meet
Spanish fluency is preferred, but not required.
Northampton Neighbors is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, or any other characteristic protected by federal, state or local laws.